Westbrook File Magic Migration

Data Strategies Interchange today reported on the successful completion of Westbrook File Magic migration to ColumbiaSoft Document Locator.

The customer, a major US university, had been using Westbrook’s FileMagic document management system for archiving a variety of scanned images related to foreign students and scholars. A large percentage of the documents were annotated. The legacy system was hosted on a Windows server, using magnetic disk storage for document archival.

Since File Magic was no longer supported, the decision was made to migrate documents to the university’s newly acquired Document Locator system.

The Westbrook File Magic migration was performed remotely on Customer supplied workstations using Data Strategies’ proven off-line document migration platform. The customer supplied a backup copy of the legacy SQL database and a copy of the File Magic archive directory. Some 500,000 scanned images with a total size of 80 GByte were extracted from the legacy system and delivered to the customer on a network share.

Many of the scanned documents had poorly recognizable handwritten text and key elements had been overdrawn with the freehand tool. A particular requirement of this migration was that these annotations (as well as Sticky Notes, Highlights, etc) could be accurately migrated to the target system. To accomplish this, all legacy scanned documents were converted to multi-page PDF files and the legacy annotations were superimposed as regular PDF annotations with pixel-perfect positioning.

Further information about DSI’s document archive migration services can be found here.